PURPOSE OF THE COLLECTION DEVELOPMENT POLICY
This formal policy serves five vital purposes: It acts as a blueprint for our collection, guiding staff in decision-making regarding the selection, management, and preservation of the collection. It identifies responsibilities for developing collections. It establishes parameters and priorities, guiding staff in developing budgets and allocating resources. It informs the public of the principles guiding our collection development. It states the Library’s commitment to intellectual freedom and to providing information expressing a variety of viewpoints.
COLLECTION DEVELOPMENT RESPONSIBILITY
Ultimate responsibility for collection development rests with the director, who administers under the authority of the Library Board of Directors. The director, in turn, delegates the authority for selection to trained library staff who make individual selection decisions.
SELECTION AND EVALUATION CRITERIA
Library staff utilize professional judgment and expertise in making collection development decisions, including decisions about choosing titles, and identifying quantities for purchase. Anticipated demand, community interests, strengths and weaknesses of the existing collections, physical space limitations, acquisitions procedures, and available budgets are all factors taken into consideration. Materials are acquired in multiple formats when appropriate, including print, audiovisual, and digital resources. Highest selection priority is given to those materials in all formats having the broadest appeal.
Library staff use their training, subject knowledge and the selection criteria to identify collection goals and priorities. The following criteria are used to evaluate and select items for the collection. An item need not meet all of these criteria to be selected. Certain materials are selected to address local community needs.
Content Accuracy of the information Comprehensiveness Enduring significance or interest Purpose Quality Representation of controversial or diverse points of view Cost in relation to use and/or enhancement to the collection Critical reviews Current and anticipated appeal Format Local interest Relation to the existing collection Relation to other resources in the community Significance of the author/creator or publisher Suitability of subject and style for intended audience Support of library programs and initiatives Timeliness
Additional format criteria are considered when selecting digital content, including: accessibility; ease of use; equipment, training, and technology requirements; license agreement requirements and vendor support; Unique content
Sources for selection decisions encompass, but are not limited to, published reviews from standard review sources, publisher/vendor catalogs and advertisements, professional and trade bibliographies, respected online review sites, and customer requests and recommendations. The Library strongly encourages customer input, and all customer requests and recommendations are subject to the selection criteria outlined above.
Gifts or Donations
The library accepts gifts of materials for the collection using the same selection criteria that are applied to purchased materials. Decisions regarding the final disposition of gifts are the responsibility of staff using the following guidelines: Not all gifts are added to the collection. Gift materials not added to the collection are not returned to the donor. The library retains unconditional ownership of the gift. The library reserves the right to decide the conditions of display, housing and access to the materials. Gifts added to the collection are housed in the most appropriate location, determined by evaluating staff. Unused gifts may be sold or may be disposed of through other means determined by the Library. The library does not place a value on gifts, nor provide appraisals for income tax or any other purpose. The library is pleased to accept monetary gifts intended for the purchase of library materials when the donors’ intentions for the gifts and the library’s collection development objectives are consistent.
Collection Evaluation & Maintenance
Once materials have been added to the library’s collection, they are managed through an assessment and evaluation process to ensure that ongoing collection priorities are met; that collections remain up to date, balanced, and attractive; and that space limitations are minimized. This process identifies items for replacement, retention or de-selection. Library staff utilize professional judgment and expertise in deciding which materials to retain, replace, repair or de-select.
De-selection (removing items from the collection) is an integral part of collection development. De-selected materials will be sold in book sales, or disposed of through other means determined by the library. The library retains those materials that continue to have enduring or permanent significance to its mission and overall collection goals.
Along with the same criteria used to select new materials, general criteria for retaining, replacing, repairing or de-selecting include:
Availability of item in alternative formats Feasibility, cost of repair Historical significance, interest, or value Physical condition Relative usefulness of item Space considerations Superseded, inaccurate, or out-of-date content Usage
Certain types of materials require activities to extend the physical life of the item or to retain the intellectual content. Decisions for preservation recognize that not all items need to be given the same level of care, security, and attention.
In addition to the criteria outlined above under Collection Evaluation and Maintenance, staff use the following criteria when evaluating an item for preservation:
Cost (includes value of the item and preservation expense) Intellectual content Intrinsic value Significance/uniqueness of item to the collection Storage/environmental capabilities
The library is committed to the principle that the constitutionally protected freedoms of speech and press are enjoyed by all. To this end, the library strives to offer a collection that represents the needs of our diverse community. Inclusion of an item in the collection does not mean that the library endorses any theory or statement contained in those materials and resources.
While every customer may not agree with the viewpoints offered in some library material, the library has a responsibility to provide a balanced collection with access to material reflecting diverse ideas through which any side of a question, cause, or movement may be explored, provided that the material meets the outlined selection criteria. The balanced nature of the collection is reflected in the diversity of materials, not in an equality of numbers. Customers are free to choose what they like from the collection, to reject what they don't like, but not to restrict the freedom of others to choose.
The library’s collection may include proselytizing works representing political, economic, moral, and religious or other vested positions when those works meet the selection criteria. Materials are not excluded because of the origin, background or views of those contributing to their creation or because they represent a particular aspect of life, frankness of expression or controversial subject matter.
The library does not use labels on any material in such a way as to show approval or disapproval of the content of that material. Materials are not sequestered to show approval, disapproval or judgment as to suitability of content for a particular audience. The library does not remove or obliterate ratings attached to material by a publisher, industry group or distributor. Removing or altering such rating, if they are placed there by or with permission of the copyright holder, denies access to the complete work and the entire spectrum of ideas that the material intended to express.
Decisions about what materials are suitable for particular children should be made by the people who know them best - their parents or guardians. Selection of materials for adults is not constrained by possible exposure to children or teenagers.
The library is committed to free and open access to its collections and to connecting people with the world of ideas, information and materials they wish to explore in a friendly, nonjudgmental manner.
To ensure the rights of the Pleasant Grove Library to have a broad range of ideas and concepts, the Pleasant Grove Library Board of Directors adopted the Library Bill of Rights, the American Library Association Freedom to Read Statement, the Freedom to View Statement and the Free Access to Libraries for Minors. These statements are incorporated as part of this policy and are extended for the purpose of this policy to include all materials in format (see Appendices C, D, E, and F)
Reconsideration of Library Materials
The Library welcomes expressions of opinion from patrons concerning materials selected or not selected for the collection. If a patron questions the content, tone or placement of an item in the collection, he/she should first address the concern with a library staff member. Patrons who wish to continue their request for reconsideration of library material may submit the Statement of Concern form, which will be referred to the Library Board of Directors. The Library Board of Directors will evaluate all requests to add or remove material from the collection within the context of the Collection Development Policy. During this process, the material in question will remain accessible to Library patrons.
The Board will discuss the request and make a decision within the following six weeks. The Library Board of Directors will notify the person/group of the decision within the two weeks following the decision.
Read and approved by Board of Directors on Nov. 6, 2014